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Project Manager

Tool: Roles and responsibilities matrix

Typical use (type of issue/project)

To use a tangible product to clarify ownership of accountabilities and individuals’ expected roles in the project, ensuring that roles are understood, and if the project’s output is not received well, specific individuals can be held accountable.

Ease of use rating

Used by

Yourself as the project manager and your team (including the project sponsor and other key stakeholders).

Tips for effective use

Roles and responsibilities must be clarified before the project begins, and should be reviewed and measured frequently throughout the project to ensure team members stay on track and progress is made.

Signals of successful use

Having a smooth project from start to finish, due to competent team members who acted within the scope of their roles and were sure to deliver what was expected of them.

Signals of unsuccessful use

Having uncompleted aspects of the project because team members were not clear on who was responsible to deliver them.

Links to other tools

Project management, Sponsor evaluation, and Status report.

Roles and responsibilities matrix


B Builds deliverable
X Executes
D Sole decision maker
d Joint decision maker
P Manages progress
C To be consulted


Task or milestone
Person 1 Person 2 Person 3 Person 4 Person 5 Person 6
Secure funding B X C d d C
Project initiation